How is the EU Declaration of Conformity (DoC) prepared?
If you are planning to sell products to the EU market, you must prepare a **EU Compliance Statement (DoC) **, which states that your products comply with the EU General Product Safety Regulation (GPSR) and relevant legislation.
What's the DoC?
An EU Declaration of Conformity is an official document in which the manufacturer or authorised representative declares that the product complies with certain standards and legislation. This declaration guarantees that the product is safe and can circulate freely in the EU market.
- Market supervisory authorities: Organizations that control the safety of the product. End Users: Individuals who buy or use the product. Distributors and retailers: Companies that sell or distribute the product.
GPSR and Specific Subject
GPSR is the EU General Product Safety Regulation, which came into force on §§GL19 §§§. Manufacturers have certain obligations to ensure the safety of their products. The DoC indicates that these obligations are fulfilled. Furthermore, if your product belongs to a specific sector, such as toys or cosmetic products, you will also need to refer to specific relevant legislation.
- Toys: Compliance with the EN 71 standard. - Cosmetic products: Compliance with Regulation No. 1223/2009. - CE sign: Indicates that the product complies with certain directives.
Template: 8 required fields + signature
The contents of the DoC document must contain certain elements.
- Name and description of the product 2. Name and address of the manufacturer or authorised representative 3. Applicable legislation and standards 4. Product serial number or other identifier 5. DoC date of issue 6. Signature 7. Responsible person 8.
Complete and accurate inclusion of these elements is critical to the validity of your document.
Signed by the manufacturer v. EU §§GL3 §§
When signing a DoC document, it's important who signs it.
- Manufacturer's signature: The manufacturer declares that the product has fulfilled all its obligations. - AB Responsible Person§ (Responsible Person, RP): If the product has been manufactured in a country outside the EU, the manufacturer must designate an RP. The RP is the legal representative of the product in the EU market and may sign the DoC.
In this case, the signature of the RP is required for the DoC to be valid.
Which language should be kept?
The DoC document must be in the official language of the EU Member State where the product is sold, which increases the document's comprehensibility and makes it easy for market surveillance authorities to verify. For example, if you are selling products in Germany, you must prepare the DoC in German.
DoC updates
When any changes to the product are made, the DoC must be updated. These changes may include:
Changes to the design or manufacturing process of the product, updates to applicable standards or regulations, changes to the characteristics or components of the product.
In that case, the DoC must be re-signed and updated.
How do we help?
Based in Germany, we guide you in the process of preparing the EU Declaration of Conformity (DoC). We help you take the necessary steps to ensure that your products comply with GPSR and relevant legislation.
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